Skip to content
Emergency Line (403) 770-1450
Main Office (403) 452-9807
Emergency Line (403) 770-1450
Main Office (403) 452-9807


Effective Date
This Whistle Blower Policy was initially approved by the Board and became effective on November 7, 2018 and was amended and restated effective on May 28, 2024.

Artis Exploration Ltd. (“Artis”) is committed to the highest standards of openness, honesty and accountability and in cultivating an environment where individuals can confidentially and anonymously report Complaints and concerns without discrimination or disadvantage.

As a matter of sound corporate governance, these procedures are designed to provide a readily understood, prompt and effective means of addressing such complaints or concerns.

“Anonymous” means unknown authorship, and without designation that might lead to information about the authorship. Anonymity is not compromised by assignment of a code or other designation with which a person can communicate without revealing their identity.

“Complaint” means any adverse information provided to Artis, whether in the form of a concern, a demand for remedial action, or a report of improper conduct or a suspected violation of law or Artis’ policies including, but not limited to, accounting, internal accounting controls, or auditing matters as well as contraventions of Artis’ Code of Business Conduct and Ethics which covers a broad spectrum of matters including health, safety and workplace environment.

“Confidential” means authorized for access by only those persons who have a need to know. A need to know normally arises from an obligation to investigate or to take remedial or disciplinary action.

“Whistle Blower Hotline” means the following e-mail address for the Chair of the Audit Committee made available for receiving Anonymous Complaints from any source:

Mark Poelzer


  1. Submission and Receipt of Complaints
    1. Notwithstanding the availability of the Anonymous Complaint procedures (using the Whistle Blower Hotline), employees are free to bring Complaints to their supervisor or to the President and Chief Executive Officer. Any Complaints so received shall be handled as Confidential and promptly forwarded to the Audit Committee Chair.
    2. Both employees and non-employees may submit Anonymous Complaints to the Whistle Blower Hotline.
    3. Non-employees may also submit Complaints by mail (or other means of delivery) to the head office of Artis marked “Private and Confidential – Attention: Chair of the Audit Committee”. Envelopes so marked shall be forwarded unopened to the Chair of the Audit Committee.
    4. The Chair of the Audit Committee shall report to the Audit Committee periodically about the process for receiving Complaints so that the Audit Committee can ensure that the process is satisfactory in its efficiency, accuracy, timeliness, protection of confidentiality or anonymity, and effectiveness.
  2. Retention of Records of Complaints – Records pertaining to a Complaint are the property of Artis and shall be retained:
    1. In compliance with applicable laws and Artis’ document retention policies;
    2. Subject to safeguards that ensure their confidentiality and, when applicable, the anonymity of the complainant; and
    3. In such a manner as to maximize their usefulness to Artis’ overall compliance or governance programs.
  3. Treatment of Complaints
    1. All Complaints, whether or not received anonymously, shall be treated as Confidential.
    2. Although a person making an Anonymous Complaint may be advised that maintaining anonymity could hinder an investigation, the anonymity of the complainant shall be maintained, if permitted by law, until they indicate that they no longer wish to remain Anonymous.
    3. Complaints received by the Whistle Blower Hotline shall be initially analyzed or screened by the Chair of the Audit Committee to identify matters that clearly do not fall within the intent of this policy. Such matters may be directed to the appropriate department at Artis for handling. A summary report of items handled in this manner shall be provided quarterly to the Audit Committee Chair.
    4. The Chair of the Audit Committee shall inform the Committee, in summary form or otherwise, of all Complaints received, together with an initial assessment as to the treatment of each Complaint.
    5. The assessment, investigation and evaluation of Complaints shall be conducted by, or at the direction of, the Audit Committee. As deemed appropriate by the Audit Committee, and at Artis’ expense, the Audit Committee may engage independent advisors including legal counsel or auditors other than Artis’ external auditor for the purpose of investigating or remediating any Complaint.
    6. Following investigation and evaluation of a Complaint, the Audit Committee shall determine any recommended disciplinary or remedial action. Recommendations of the Committee shall be brought to the Board or to the appropriate members of Senior Management for authorization and/or implementation. If the action taken to resolve a Complaint is deemed by the Audit Committee to be material or otherwise appropriate for inclusion in the minutes of the Committee, it shall be so noted in the minutes.
    7. The Audit Committee will regard the making of any deliberately false or malicious allegations by an employee as a serious offence which may result in recommendations to the Board or to Senior Management for disciplinary action up to and including dismissal for cause.
    8. Treatment of Complaints shall include taking reasonable and necessary steps to prevent further similar violations.
    9. Any effort to retaliate against any person making a Complaint in good faith, or any person who participates in an investigation, hearing, court proceeding or other administrative inquiry in connection with a Complaint, is strictly prohibited and shall be reported immediately to the Audit Committee Chair. Any allegations regarding such retaliation will be investigated and dealt with in accordance with this policy.